2019-04-18: Deadline fixed! Electronic invoicing for public contracting authorities in Europe

Today it is fixed: The European Commission has referred the European standard for electronic invoices to contracting authorities in the Official Journal. The official text can be found under this link. Thus, the formal implementation period for the semantic data model of EN16931-1: 2017 and the corresponding syntax list CEN / TS16931-2 has begun.

On 18 April 2019, Article 11 of Directive 2014/55 / ​​EU gets into force

What does that mean? As from 18 April 2019, all central contracting authorities covered by the Directive must be able to receive and process electronic invoices throughout the EU. Decentralized contracting authorities may be granted additional 12 months of implementation, depending on the Member State concerned.

Do I need to send electronic invoices from this date? This depends. The Directive itself initially obliges only the recipients of electronic invoices to refuse to accept them if they receive one of the two syntaxes of the syntax list and the requirements of the electronic data model have been implemented. However, some Member States, including Germany and France, have tightened their legislation. They also include the obligation to send electronic invoices.

Deviating implementation period in Germany: 27 November 2018

The Federal Government’s e-bill regulation goes a step further: It maintains the original implementation period, which was provided for in the directive. Central public contracting authorities of the federal level must be able to receive and process electronic invoices on 27 November 2018. Decentralized contracting authorities of the federal level have until 27 November 2019 to make their systems ready.

In addition, the E-Invoicing Regulation also obliges the sender to send invoices from € 1,000 electronically. However, the consignors are given another year to do so. The deadline is 27 November 2020.


For more than 25 years the focus of GEFEG activities has been on the subject of standardization and interfaces for electronic data exchange. Based on this approach GEFEG supports the development of electronic invoicing formats. GEFEG solutions provide productivity increases and optimized data interface development to connect business processes and plan, map, and manage their relevant business content throughout the entire application cycle. The GEFEG.FX software for the development and management of data models, eStandards and interfaces, the GEFEG.Portal for publishing interfaces, on-boarding and community management as well as consulting support, training courses and workshops on eBusiness topics are among the solutions. As an active member of national and international committees, such as DIN, UN/CEFACT, EDIFICE, DISA, GEFEG is also involved in the development of interfaces for industries, companies and global standard organizations. The practical experience gained in consulting and standardization as well as the use of in-house solutions complement each other and help GEFEG further expand its recognized status as a specialist for business interfaces.

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